BEST POS - End of day register close Z X reports

End of Day: Register Close and Z/X Reports in BEST POS

Summary

This article covers the end-of-day routine: cash drawer count, tender reconciliation (cash, cards, checks), generating Z/X reports, closing and archiving. It also includes variance controls, preparing the float for the next day, and audit best practices.

Step-by-step Instructions

1) Prerequisites and setup

  • Permissions to close register and print Z/X.
  • Ensure all held sales are processed or voided.
  • Finish any returns/exchanges and clear pending tenders if applicable.

2) Count the drawer and enter amounts

  1. Open End of day > Count.
  2. Count cash by denomination and enter quantities.
  3. Enter totals for other tenders (checks, coupons, gift cards) as required.
  4. Save to see variances vs system totals.

3) Reconcile card payments (terminal/batch)

  • Run the terminal batch report and compare with POS card totals.
  • Resolve differences (offline sales, voids, tips) before closing.

4) Print an X report (pre-close, optional)

  • Print an X report to review sales, taxes, and tenders by cashier without resetting counters.
  • Fix any issues found (entry errors, missing voids).

5) Close the day (Z report)

  1. Go to End of day > Close.
  2. Confirm the ending float to keep in the drawer (e.g., 200.00).
  3. Click Generate Z. The Z resets counters and produces official totals (sales, taxes, tenders, variances).
  4. Print/email the Z report PDF and archive it (paper or digital).

6) Variances and audit

  • For cash variance, enter a reason (change given, error, breakage) and seek manager approval.
  • Attach evidence (terminal batch, void receipts).
  • Log adjustments in the audit trail (user, date, register).

7) Prepare for next-day opening

  • Deposit excess cash per policy (bag, safe, bank).
  • Verify the starting float is ready for morning.
  • Restart the register if recommended (overnight updates).

Fixes and FAQs

  • Cannot generate Z: an open sale or tender is pending; finalize/void it and try again.
  • Card variance: run a terminal batch and compare by card type; correct voids/tips.
  • Recurring cash variance: enforce dual counting and review void practices.
  • Report cut off: check paper width (80 mm) and template; export to PDF.



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